How to Choose the Right” Email Server Solutions” for your Business?

Email is one of the most common way of communicating with customers and internal employees. Therefore the need of professional email address for your business cannot be ignored. Your choice of the solution should depend on your specific business needs, size of the organization and budget constraints. You should always discuss your options with IT managed service provider who will be able to give you best advice about it.

Let`s have a look at different options for Email server solutions for your business.

(I) Basic Business Email.

(ii) Hosted or In House Email Server.

(iii) Cloud Hosted Email.

Basic Business Email.

One of the most commonly implemented ways of getting professional email is by using hosted email services. When you get web hosting service then it typically includes Email hosting service as well without extra charges. Only few web hosting companies don’t provide this service at all. With these services, you can host as many emails as you want. However, you should remember that using IMAP protocol desktop client should be used for better results. It is also further recommended that always backup your emails on regular basis.

Let`s have a look at its advantages and disadvantages.

Advantages.

• It comes with web hosting service with or without extra charges.

• It is relatively easier to set up and manage.

Disadvantages.

• As it comes with web hosting, in case your website go down your email service will also be disrupted.

• The email box is counted towards disk space for your web hosting account.

• It provides very basic level email clients that are not good as Gmail and Yahoo mail services.

• If you have many users it will require you to spend lot of resources to look after and manage this service.

• The service may not be highly reliable as it may be disrupted due to a power outage, hacking attacks or natural disasters.

Webmail Redirection.

As discussed in the previous section, self-hosting email service is not good as Gmail or Yahoo mail so in order to get better usage experience you can also redirect all your emails from email hosting services to Gmail, Outlook or Yahoo). This is a good option if you want to use a small number of email addresses

Here are few of its advantages and disadvantages.

Advantages.

• It allows you to send and receive your professional email.

• You don’t need to worry about backup on the server.

 Disadvantages.

• In case your server is down, you will not be receiving emails until, unless sent directly to your webmail address.

• Your email recipient will see that your email address was sent via webmail service just by taking few extra steps.

In House Exchange Email Server.

Setting up and managing your own email server can offer you little more flexibility and control. As it will not require you to pay monthly charges or fee for storage you use, make any number of email accounts you want, host multiple domains. In house email server comes from many different vendors, options and add-on features that you can choose as per you requirements.

At Whitehats , we specializes in installing in house email servers from all well-known vendors like Microsoft Exchange Server, IBM Lotus Notes, and MDaemon etc. We can also install email server on the choice of our clients.

Advantages.

• It is flexible and provides your more control over your business email system.

• Many options to choose from with various price ranges.

• Include features as per your choice.

Disadvantages.

• You will have to manage it and spend resources to install it at first place and manage it.

• You will be having the responsibility to secure it that may again cost you money.

• It will be your responsibility that you backup your email data at safer location.

In many ways, hosted exchange server email model can also provide great benefits that reduce some of the disadvantages found in in house email exchange servers.

Cloud based Email Server.

With cloud based email service, you will be able to access easy SMTP from any location without need of hardware or software. This is cloud email hosting service that is a specialized way of setting up your business email account. Dedicated email hosting services best option as compared to free webmail services.  This cloud based services also includes extra features like calendars and office suites that comes with office 365. Remember, if your email service is mission critical for your business then it is the best way to have reliable email service. To set it up you must contact Managed IT service provider in Dubai.

Advantages.

• Your email service remains unaffected by web server downtime.

• You can choose solution according to your specific needs.

• Highly scalable as per your needs.

• It is highly reliable and efficient as compared to all other options.

• You don’t have to spend a lot of resources to manage and look after email services.

Disadvantages.

• You will have to spend each month in terms of fees.

• Reduced control over your email service.

• It is complicated to set up. Therefore you will have to hire Managed IT service provider offering Email server solutions to set it up for you.

If you are looking for Email server solutions in Dubai then you may contact us at +971 4 3382 500 for best advice. Whitehats specializes in providing reliable Email Server solutions to the businesses of all sizes and types.