The Best Email Server Solution for Business !

Communication is an essential need of every business. Perhaps most of the non-urgent and official communication related to business takes place through emails. As business usually need professional email setup they need to choose from either email solutions hosted local server or email hosting service providers such as Google, Microsoft, Zoho  and Rackspace etc. Both in House email server solutions have their own advantages and disadvantages. The choice of the most suitable solution depends on many different factors and situations. The understanding of these both solutions and their advantages and disadvantages can help you make the right decision.

In-House Email Server.

In-House email Server solutions are set up using MS Exchange or Zimbra or any others.

Advantages.

There are following advantages of in house email server.

• These have long been the preferred choice as their data is stored locally and can be accessed quicker.

• You keep complete control over the entire email system.

• Quickest response time in case of an incidence like system failures.

• Monitor who has physical or remote access to the server at any particular time.

Disadvantages.

Since long business organizations that are using in-house email servers are struggling with following issues.

• One of the biggest disadvantages of the in-house Email server solution is it is prone to Spamming, viruses and malware infections that may spread to other machines.

• In Some cases, Server may get blacklisted and result in causing clients reject emails.

• Whenever the system goes down due to even minor issues like internet connections it will result in halting all internal and external email.

• Continuous Look after, support and backup required.

• During downtime, all emails received will be lost.

Whitehats has helped many businesses in setup, support, and maintenance of Email Server Solutions in Dubai, UAE. Do you need help with In-house or Exchange Email Server? Contact us at +971 4 3382 500   for free consultation.

Cloud Email Servers.

You may have heard a lot about cloud services, yet cloud email server solutions are quickly becoming common among businesses of all types and sizes.  There are many reasons for its popularity as it offers unique advantages.

Advantages.

• Cloud-hosted servers have robust SPAM and virus solutions mostly deployed by cloud service providers.

• You don’t own any hardware infrastructure, therefore, there are no upfront costs involved.

• You only pay for what you use on monthly basis.

• Using a cloud-based email system means there will almost no chances of disruption

• This system also requires no additional software to use the system.

• No Management and administration costs involved making it a much affordable option for SMEs.

• No headache to secure system as it will be looked after by service provider.

Disadvantages.

However, it`s not all good in it, you may occasionally face the following problems.

• There might be some collaboration difficulties with email, calendars and different contacts across the same domain of accounts.

• Users always need internet to access the email service.

• There is limited storage space assigned for an email account.

G Suite and Microsoft office 365 are cloud-based solutions that offer subscription-based price structure with no upfront setup costs or require specialized hardware. At Whitehats, We have authorized Google cloud platform service provider as Microsoft Tier 1 CSP partner in Dubai, UAE. If you require Email Server Solution then contact us for free a consultation.

You might be interested in our earlier blog post   “GMAIL New updates - Self-Destructing, Snoozing Emails, Better Interface, Contact Cards Gmail Labs & Much More”

Combination of In-House Email Server and Cloud Service.

At Whitehats, we understand many of our clients may be interested in the benefits of cloud computing with the option to run exchange server in-house as well. This can be done via hosting mailboxes at Microsoft`s data center. This system is an attempt to remove the disadvantages of both to maximize the benefits. It may not be for everyone and requires both having physical exchange server as well as hosting account in the cloud.

• You will save recurring costs related to Antivirus solutions and AntiSpam solutions subscriptions.

• As your emails will be handled through the cloud, there will be no chances of getting blacklisted.

• In case your cloud hosting fails or go down, you can still view, send and receive emails via in-house server.

• In case your in-house exchange server goes down, you can still view, send and receive emails via cloud hosting server.

• You will significantly reduce the risk of SPAM, Viruses and Phishing Attacks and there will be not much time required for server maintenance due to it.

• Not suitable for the organizations that cannot store their emails outside their offices.

For most of our clients the pros of combing both solutions out weights cons. Therefore depending on circumstances and type of solution you are looking for it can be a better option.

The choice of Email Server for your business highly depends on your specific requirements and resources available. Therefore you will need to discuss it with Managed IT service provider to make the right decision. We highly recommend you to get in touch with us if you need any help in choosing Email solution for your business.

Do you need Email Server Solutions in Dubai?  Call Whitehats at +971 4 3382 500 for a free consultation.